office admin – PRIME PRO EXTREAM – United Arab Emirates

Coordinating internal/external activities and operations to secure efficiency and compliance to company policies.

Manage phone calls and correspondence (e-mail, letters, packages etc, Create and update records and databases with personnel, financial and other data.

Ordering and inventory of clinical and administrative supplies and equipment.

Reconciliation of invoices/matching packing list with purchase order and invoice pricing

Physically receiving and unpacking deliveries; organizing supplies and equipment in stock, and accurately entering received items into inventory.


Serve visitors by greeting, welcoming, directing and announcing them appropriately. Manage walk-in customers and handle their inquiries.

Answer, screen and forward any incoming phone calls while providing basic information when needed. Fax, scan and photocopy of documents as required.

Maintain orderliness of the reception area.

Managing and maintaining petty cash.

Liaising with staff in other departments and with external contacts.

Ordering and maintaining stationery and equipment.

Sorting and distributing incoming post and organizing and sending outgoing post.

Receive and sort daily mail/deliveries/couriers.

Maintains confidentiality of documents and information received.

Identify new customers through intensive searching. Develop prospective Customer lists, prospect new Customers, via telephone & E-mail, set appointments and meetings with prospects, present information and explain services/ products to prospective Customers.

Responsible in coordinating with the clients requirements.

Coordinating with the Sales Team

Preparing quotations, Invoices, purchase orders.

Making orders of the materials as required in the projects.

Job Details

Posted Date: 2019-02-15
Job Location: Dubai, United Arab Emirates
Job Role: Administration
Company Industry: Personal Care and Service

Preferred Candidate

Career Level: Mid Career
Gender: Female
Degree: Diploma

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